Automate the Repetitive Stuff That Eats Your Time
From lead routing to reporting, I build automations that let you focus on what actually matters.
Every business has a manual bottleneck
You copy-paste data. You send the same email every week. You move leads from form to CRM. What if that all just…happened? I build automations that replace manual tasks—saving hours and removing human error.
Typical Automations Include:
- Lead capture → CRM entry + Slack ping
- New order → invoice + customer email
- Daily/weekly metrics pulled from analytics and emailed
- Content updates or scheduling via form → site or Notion
- Tools used: Zapier, Make, Python scripts, Airtable automations, API hooks
Automate Tasks Like:
New lead notification + enrichment
Internal reminders and approvals
Report generation + file exports
Content workflows for blog/podcast
Setup Time
2–4 days from spec to live
Walkthrough included
Most automations can be adjusted without code after setup
What This Service Actually Does
At its core, this service eliminates the repetitive manual work that drains your time and creates errors. Instead of copying data between tools, sending the same updates, or manually triggering tasks, automations run in the background—connecting your apps, moving information, and completing workflows without you lifting a finger.
After implementation, the tasks that used to take you 5, 10, or 30 minutes a day just happen. Leads flow into your CRM. Reports land in your inbox. Orders trigger invoices and customer emails. You no longer worry about forgetting a step or making a copy-paste mistake.
This isn't about replacing your entire operation with robots. It's about identifying the 2–5 workflows eating your week and making them automatic, so you can focus on strategy, relationships, and growth.
Who This Service Is Best For
✅ Great Fit If You:
- Do the same task (data entry, notifications, reporting) multiple times per week
- Use multiple tools that don't talk to each other (form → CRM, analytics → email, etc.)
- Want to scale your operations without hiring another admin or ops person
- Need consistent, error-free execution of routine workflows
- Spend more time managing tasks than doing high-value work
- Have a clear sense of what's manual and repetitive in your day-to-day
🚫 Not a Great Fit If You:
- •You need someone to figure out what your processes should be (this is implementation, not consulting)
- •Your workflow changes every week and can't be standardized
- •You're looking for enterprise-scale RPA or IT infrastructure automation
- •You don't have access to the tools/accounts that need to be connected
Real-World Examples
Example 1: Marketing Agency Lead Routing
Problem:
New leads from website forms sat in an inbox for hours. By the time someone manually entered them into the CRM and notified sales, prospects had moved on.
Solution:
Built a Zapier automation connecting Typeform → HubSpot CRM → Slack. When a lead submits the form, they're instantly added to HubSpot with proper tags, and the sales team gets a Slack ping with contact details.
Result:
Response time dropped from 4+ hours to under 15 minutes. Lead conversion improved 22% in the first month. Zero manual data entry.
Example 2: E-commerce Order Processing
Problem:
A Shopify store owner spent 30 minutes every morning manually generating invoices, sending confirmation emails, and updating an internal fulfillment tracker in Airtable.
Solution:
Created a Make automation that triggers when a new order is placed. The workflow generates a PDF invoice, sends a branded email to the customer, logs the order in Airtable, and pings the fulfillment team.
Result:
Owner saved 2.5 hours per week. Customer satisfaction increased due to instant confirmation emails. Zero missed orders or manual errors.
Example 3: Weekly Performance Reporting
Problem:
A SaaS founder manually pulled data from Google Analytics, Stripe, and their database every Monday morning to create a weekly report for investors. It took 45–60 minutes and was easy to forget.
Solution:
Built a Python script scheduled to run every Monday at 8am. It pulls metrics from Analytics, Stripe, and their PostgreSQL database, formats them into a clean table, and emails the report to the founder and key stakeholders.
Result:
Founder reclaimed an hour every week. Reports are now consistent, never late, and include more metrics than before. Stakeholders appreciate the reliability.
What You Can Expect After Implementation
Once your automation is live, here's what changes:
- Time savings: Reclaim 2–10+ hours per week depending on the workflows automated
- Consistency: Every task executes the same way, every time—no forgotten steps or human errors
- Speed: Workflows that used to take 10–30 minutes now happen in seconds
- Scalability: Handle 10x more volume without hiring or burning out
- Clarity: You'll know exactly what happens when, with logs and notifications to keep you informed
- Peace of mind: Stop worrying about whether something got done—it's automatic
Most clients report feeling a sense of relief within the first week—like a weight has been lifted. You'll wonder why you waited so long to automate it.
How the Process Works
1. Discovery / Setup
We start with a short conversation to map out the workflow: what triggers it, what steps happen, what tools are involved, and what the end result should be. I'll ask for access to the relevant accounts (read-only where possible) and clarify any edge cases.
2. Build / Configuration
I build the automation using the best tool for the job—Zapier, Make, Python scripts, or API integrations. You'll get a draft version to review, along with a diagram or walkthrough showing how it works.
3. Testing & Iteration
We test the automation with real data in a safe environment. I'll run it through edge cases, confirm it handles errors gracefully, and make adjustments based on your feedback.
4. Delivery & Walkthrough
Once it's live, I walk you through how it works, how to monitor it, and how to make simple adjustments (if applicable). You'll also get documentation and support for the first week to ensure everything runs smoothly.
Tools & Technology Used
I choose the right tool for your workflow, budget, and existing stack. Common tools include:
Automation Platforms
Zapier, Make (formerly Integromat), n8n — used for connecting apps like Slack, HubSpot, Google Sheets, Shopify, Typeform, and hundreds more. Great for no-code automation that you can adjust later.
Custom Scripts
Python, Node.js — used when you need more control, custom logic, or integration with databases and APIs that aren't supported by automation platforms.
Data & Storage
Airtable, Google Sheets, Notion, PostgreSQL — used for logging data, tracking workflows, or serving as a lightweight database for automation.
API Integrations
REST APIs, webhooks — used to connect tools that don't have pre-built integrations. I build custom API connections when needed.
Note: Tool choice depends on your stack and budget. I adapt to what you already use whenever possible.
Frequently Asked Questions
How long does it take to build an automation?
Most automations take 2–4 days from initial conversation to live deployment. Simple workflows (like form → email) can be done faster; complex multi-step workflows with custom logic may take longer. I'll give you a timeline upfront.
Do I need technical knowledge to use the automation after it's built?
No. Most automations are set-it-and-forget-it. If you're using a platform like Zapier or Make, I'll show you how to turn it on/off or make simple edits (like changing an email address). For custom scripts, I handle updates for you.
Will this work with my existing tools?
Very likely. Platforms like Zapier and Make integrate with thousands of apps (Slack, HubSpot, Shopify, Google Workspace, etc.). If your tool has an API or webhook support, I can connect it. I'll confirm compatibility during discovery.
Is this a one-time setup or ongoing?
It's a one-time setup with optional ongoing support. Once the automation is live, it runs automatically. If you need updates, new workflows, or troubleshooting later, we can discuss a support retainer or project-based updates.
What if something breaks or stops working?
I build automations with error handling and notifications, so you'll know if something fails. Most issues are due to API changes or account disconnections, which are easy to fix. I provide one week of post-launch support to ensure stability, and you can reach out for troubleshooting anytime.
Can I see examples of automations you've built?
Yes—check out the Real-World Examples section above. I can also share workflows similar to your use case during our initial conversation.
How much does this cost?
Starting at $200 for simple workflows. More complex automations (multi-step, custom scripts, database integration) are priced based on scope. I'll give you a fixed quote after understanding your needs.
What if I need multiple automations?
We can bundle them into a package. Many clients start with one workflow, see the results, and come back for more. I offer discounts for multi-workflow projects.
Next Steps
If you're spending hours each week on repetitive tasks that could be automated, let's talk. The next step is a short call to understand your workflow and see if automation is a good fit.
No obligation, no pressure—just a conversation about what's possible.