Get Your Tools Talking to Each Other
Connect your CRM, email platform, web app, or data source using custom-built API logic—no duct tape required.
Disjointed systems slow everything down
You've got data in one tool and actions in another. You manually sync customers, copy data between tools, or rely on brittle spreadsheets. I build robust API connections so your platforms work together—and scale with you.
Integration Package Includes:
- 1–2 custom-built API connections (REST, GraphQL, Webhooks)
- Authentication handling (OAuth2, tokens, etc.)
- Retry logic and error logging setup
- Data formatting, transformation, and syncing
- JSON-based logic for mapping between systems
Example Integrations
Stripe → CRM → Slack notifications
Webflow CMS → Notion database → Email updates
Internal tool → Google Sheets → Reporting dashboards
Form → internal API → Slack + email chain
Delivery Timeline
3–5 days depending on system complexity
Full walkthrough and test logs included
Optional long-term monitoring available
What This Service Actually Does
At its core, this service connects your digital tools so they can share data and trigger actions automatically—without you having to manually copy, paste, or export between platforms.
Most businesses run on multiple tools: a CRM for customers, Stripe for payments, Slack for notifications, spreadsheets for reporting. When these systems don't talk to each other, you waste time on manual updates, risk data errors, and miss opportunities to automate workflows.
I build custom API integrations that let your tools sync in real time. Whether it's pushing form submissions to your CRM, sending Stripe payment data to Google Sheets, or triggering Slack alerts when something important happens—this service removes the manual friction and makes your tech stack work like a single, unified system.
After implementation, you no longer have to babysit data transfers or worry about things falling through the cracks. Your tools work together automatically, and you get back hours every week.
Who This Service Is Best For
Great Fit If You:
- Are manually copying data between tools (CRM, spreadsheets, email, payment processors)
- Need your website, app, or internal tool to send or receive data from external platforms
- Want to automate notifications, reporting, or data syncing across your stack
- Are using multiple SaaS tools that don't have native integrations
- Need a custom workflow that connects 2+ systems (e.g., form → CRM → Slack → email)
- Want to scale operations without hiring someone to manage data transfers
Not a Great Fit If You:
- ✕You only need a simple Zapier or Make workflow (I recommend using those first)
- ✕Your tools already have native integrations that meet your needs
- ✕You need a full-scale enterprise integration platform with dedicated infrastructure
- ✕You're looking for ongoing management or a dedicated integration team (this is a setup service)
Real-World Examples
E-commerce Brand
SaaS Startup
Consulting Firm
What You Can Expect After Implementation
- Your tools sync data automatically—no more manual copying or exporting
- Real-time notifications when important events happen (payments, new leads, errors)
- Reduced risk of data errors or missed updates
- Hours saved every week on repetitive admin tasks
- Faster response times to customers, leads, or internal requests
- Confidence that your systems are working together reliably in the background
- Clear documentation and test logs so you understand exactly what's happening
How the Process Works
1. Discovery & Setup
We start with a short call or async conversation to understand what tools you're using, what data needs to move where, and what the trigger should be. I'll ask for API access or credentials (handled securely) and review any documentation for the platforms involved.
2. Build & Configuration
I write the integration logic—whether that's a REST API connection, a webhook listener, or a GraphQL query. I handle authentication (OAuth2, API keys, tokens), set up retry logic for reliability, and format the data so it arrives in the right structure on the other side.
3. Testing & Iteration
I run test transactions to make sure data flows correctly, errors are logged, and edge cases are handled (e.g., what happens if a field is missing or a service is down). You'll get a summary of test results and any adjustments made.
4. Delivery & Walkthrough
Once everything is working, I hand off the integration with full documentation: what it does, how it works, and how to monitor it. If you want ongoing monitoring or adjustments, we can discuss a maintenance plan—but the integration is yours to keep and modify.
Tools & Technology Used
I adapt to whatever tools you're already using. Here are the most common technologies I work with:
API Types
REST APIs, GraphQL, webhooks, and SOAP (when necessary). I handle authentication methods including OAuth2, API keys, JWT tokens, and session-based auth.
Common Platforms
Stripe, Shopify, Salesforce, HubSpot, Notion, Airtable, Google Sheets, Slack, Webflow, WordPress, Zapier, Make, Twilio, SendGrid, Mailchimp, and custom internal APIs.
Backend & Infrastructure
Node.js, Python, serverless functions (Vercel, AWS Lambda, Netlify), and custom middleware. I set up logging, retry logic, and error handling to keep things reliable.
Data Formatting
JSON transformation, CSV parsing, XML handling, and custom mapping logic to ensure data arrives in the right format on both sides.
Tool choice depends on your stack—I adapt to what you already use and recommend the most reliable, maintainable approach for your situation.
Frequently Asked Questions
How long does it take to build an integration?
Most integrations take 3–5 days, depending on complexity. Simple two-tool connections (like Stripe → Slack) can be done faster. Multi-step workflows with data transformation or custom logic may take closer to a week. I'll give you a timeline estimate after we discuss your specific needs.
Do I need technical knowledge to use this service?
No. You just need to know what tools you're using and what you want them to do together. I handle all the technical setup, authentication, and testing. You'll get a walkthrough and documentation, but you don't need to write any code or understand APIs.
Will this work with my existing tools?
Almost certainly. As long as your tools have an API (or support webhooks, Zapier, or similar), I can connect them. If a tool doesn't have an API, I'll let you know upfront and suggest alternatives (like using a CSV export + scheduled script, or switching to a more integration-friendly platform).
What if something breaks later?
I build integrations with error logging and retry logic, so they're resilient to temporary outages. If a platform changes its API or you need adjustments later, I offer ongoing support and maintenance plans—or I can hand off the code so your team can maintain it.
Is this a one-time setup or ongoing?
This is a one-time setup service. Once the integration is live and tested, it runs automatically. If you want ongoing monitoring, alerts, or future changes, we can discuss a maintenance retainer—but it's not required.
Can you integrate more than two tools at once?
Yes. Many workflows involve 3+ tools (e.g., form → CRM → email → Slack). The starting price covers 1–2 connections; if you need a more complex multi-tool workflow, I'll scope it out and give you a clear quote upfront.
Do you handle secure data like payment info or customer records?
Yes, securely. I follow best practices for handling sensitive data: encrypted connections (HTTPS), secure credential storage, and compliance with platform requirements (e.g., PCI for payment data). I never store credentials in plain text, and I can sign an NDA if needed.
What if I already tried Zapier or Make and it didn't work?
That's common. No-code tools are great for simple workflows, but they hit limits with custom logic, data transformation, or complex triggers. If you've outgrown Zapier or need something more reliable/flexible, a custom integration is the right move. I can also work *with* Zapier/Make if that makes sense for part of your workflow.
Next Steps
If you're spending hours every week copying data between tools—or missing opportunities because your systems don't talk to each other—this service can help.
The next step is a short conversation (15–20 minutes) to understand what tools you're using, what workflow you need, and whether this is a good fit. No obligation, no pressure—just a clear plan and a timeline.